Information for Authors

Information for Authors

Registration

Dear lecture and poster authors, please note: Registration fee cannot be waived for authors.
Please use the online registration.
If you are unable to present your lecture for any reason, please let us know as soon as possible.

Conference Language

The official language of the conference is English. Simultaneous translation will be not available.

Introduction to the audience/CV

A brief CV questionary enables the appropriate chair person to introduce all lecturers to the audience. Therefore lecturers are asked to download the CV form and to return it to the conference office until 10 January 2025 to 

Technical Information

The ideal format for the presentation is 16:9.
A notebook (MS Office 2010, Adobe Acrobat Reader 9.3) and a wireless presenter will be provided.
Please bring your presentation slides as PowerPoint or PDF-File on a USB stick. Nevertheless we kindly ask you to bring your own laptop computer as a backup.

In case that you need internet / special software for your presentation or if you have videos included into your file, please notify the conference secretariat in advance.

Abstract Preparation / Abstract Submission

The abstract (incl. figures) should be typed single-spaced (12 pt Arial font, 2.5 cm margins, page size DIN A4) and should include the title, all authors, their affiliations plus city and country. Please upload your abstract as PDF file. (abstract template)

Lectures/Oral Presentations

The duration of the oral presentations are planned as follows: 
Keynote Lectures:  35 minutes + 5 minutes for discussion
Lectures:  15 minutes + 5 minutes for discussion
Postdoc Lectures:  10 minutes + 5 minutes for discussion
Poster presentations:  4 minutes 

Strict timekeeping will be essential for the smooth running of the conference. We suggest to use a minimum font size of 24 pt for your presentation slides.

Preparation of a Poster

As a major guideline it is proposed to make the poster intelligible in itself, even in the absence of the author. It is suggested to divide the content of each poster into introduction, results and conclusion, with a summary listing the pertinent results and conclusion.

The poster should be legible from a distance of 2-3 meters. Standard size for posters is 0.85 x 1.2 m (DIN A0 German Standard) vertically oriented. Therefore, please find the following specifications:

• the minimum size should be 20 cm for graphs,
• 3 cm for the paper’s title and the names/adresses of the authors in the heading lable,
• 1,5 cm for sections headings such as introduction, results, labelling of figures and tables,
• 0,8 cm characters in height for further text,
• line spacing: 1,1 cm at minimum; 10 of such lines correspond to one figure.
• please use colours, symbols and schemes for improved clarity.

The posters will be shown throughout the whole conference.

In addition, a limited number of poster authors will be given the opportunity to present their poster in a short poster presentation of 5 minutes.