General Terms and Conditions

Provision of Services

DECHEMA Gesellschaft für Chemische Technik und Biotechnologie e.V. (hereinafter referred to as DECHEMA) shall provide the services of which the nature and scope can be found in the conference specifications. Should exceptional circumstances occur, DECHEMA reserves the right to changes speakers, the venue and the schedule of a programme.


Conferences must be booked via the online form provided by DECHEMA. Each booking becomes legally binding upon receipt and upon DECHEMA’s written confirmation. Once the booking has been processed, the participant is sent confirmation and an invoice.

Participation as a student is only valid with the corresponding proof (student identification or similar) and is restricted to people up to the age of 26. PhD students must also submit an appropriate proof. The proof must be valid at the time of the event.

Closing date for bookings

Depending on the capacity of the relevant venue, bookings are possible until the beginning of the conference; the editorial closing date for inclusion in the list of participants is 3 weeks prior to the start of the conference.

Payment and Invoicing

Attendance fees must be paid at the time of online registration, either by credit card (MasterCard, Visa, Amex or Diners) or via direct debit. Online bookings are made on an encrypted page, so that no one can access your data. As soon as you have paid, you will be sent written confirmation and an invoice (noting receipt of funds) for your records.

For an invoice amendment received from the participant a fee for the additional effort of EUR 30 per amendment will be levied, independent of whether it deals with a new person/participant amendment or an address alteration or similar.


Conference participation:
If a booking is cancelled up to three weeks before the start of the relevant conference, the attendance fee is reimbursed less an administrative fee of EUR 30. If cancellation is made at a later date, the participant is charged 80% of the attendance fee. If cancellation is made within the last three days before the start of the relevant conference, the participant is charged 100% of the attendance fee. Cancellations are only accepted in writing (i.e. by fax, surface mail or e-mail). The relevant cancellation date is the date of receipt.

If a participant does not come to the conference or leaves before its end, the full attendance fee remains payable.

If the conference is cancelled by DECHEMA, any fees that have been paid will be reimbursed in full.

Participants are not entitled to further recourse towards the organiser.

Sponsorships and exhibitions:
Cancellations up to 3 months before the conference are subject to a 20% administrative fee. If cancellation is made at a later date, the sponsor/exhibitor is charged a fee of 100%. Cancellations are only accepted in writing (i.e. by fax, surface mail or email). The relevant cancellation date is the date of receipt. If a sponsor/exhibitor does not come to the conference or leaves before its end, the full fee remains payable, unless the sponsor/exhibitor provides written proof in a specific instance that the loss or expenses are lower.

Substitute participants

We would be pleased to accept a substitute participant appointed by you. The substitute participant needs to be appointed by you in writing, which is free of charge.  For invoice amendments received from the participant a fee for the additional effort of EUR 30 per amendment will be levied.

Conference documents

Each participant will receive the relevant conference documents.

The rights to the conference documents are held exclusively by DECHEMA. Any further use of the documents requires written approval from DECHEMA.

Sponsorships and exhibitions

If sponsorship opportunities and/or exhibition facilities are offered, then they are processed in the order in which bookings are received.

Web Conferences

Technical requirements

A stable Internet connection, preferably wired (LAN), wireless (WLAN) or mobile (LTE) with good reception. The free bandwidth per user should be at least 2MBit/s download and 1MBit/s upload. The actual bandwidth can be tested at A current internet browser is required. We recommend using Google Chrome, Mozilla Firefox or Microsoft Edge. The web conferencing tool used will be announced to participants in advance. A refund of participation fees in case of technical problems, lack of technical requirements or connection problems on the part of the participant is excluded.

Access data

The personalized access link to the web platform may not be passed on to third parties. Third parties are basically all persons who are not registered for the respective event and/or have not paid in full. You are not authorized to use the web conference for public reproduction.

Recording of lectures

Participants are prohibited from making screenshots or video recordings during the virtual event. If the lectures of virtual events are recorded by DECHEMA, the participants and speakers will be informed of this in advance.

Virtual exhibition

With your registration for participation, you agree that DECHEMA may pass on your contact details (title, first name, surname, institution, city, country, e-mail) to those exhibitors whose virtual exhibition stands you visit.


Different dates or terms and conditions

If terms and conditions for a given conference differ from the ones specified here with regard to booking deadlines, payments or cancellation fees, then they shall be specified in a supplement to the relevant booking and information documents.


Any event documents that are handed out are under copyright and are only intended for personal use. No permission is given for the reproduction, dissemination, processing or public presentation of any kind, and such permission must be obtained from DECHEMA in writing. Neither are participants permitted to make sound or video recordings of the event.

DECHEMA is entitled to document its events by producing video and sound recordings of all kinds, to propagate or publish all photographic, video and film recordings as well as any technical reproductions arising from the contractual relationship, which DECHEMA may do for its own promotional or editorial purposes, without geographical or material restrictions and without any restrictions in time.

Such images do not relate to specific individuals but reflect the character of the events, although individuals may be recognisable as participants of the event.

By registering for the event, the exhibitor/participant gives his/her assurance that he/she is aware of this circumstance and that he/she expressly consents to those photos, videos and other images to be created and published. If a participant is not in agreement with this, then he/she must tell the authorised photographer on site, during the event.

Dispute resolution

We are not willing or obligated to participate in dispute resolution procedures.

Data protection

When collecting, processing and using your personal data, we observe the data pro-tection regulations in their latest valid form. For full details please have a look at our central privacy policy page - there you will find all the details documented.



Gesellschaft für Chemische Technik und Biotechnologie e.V.

Theodor-Heuss-Allee 25,
60486 Frankfurt am Main, Germany

Tel. +49 69 7564-0, e-mail:

Association registration number 73 VR 5293 (Frankfurt am Main Local Court)

VAT ID no. DE 114234833

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